OCR means optical character recognition, which is an important part of data entry processes. This process combines, scanning and recognition of texted or written, or even oriented documents. The process that is involved here is photo scanning of the text, analysing it, and finally translating it into characters and codes. The specialty of this type of photo encoded scanning is that these texts can be located and reformed electronically.
OCR data conversion services are offered by many data entry companies. Here are some of the many advantages of OCR data entry for any company:
Productivity Is Higher
Due to faster work with the OCR process the productivity increases. In less time, more amount of work can be produced. This incurs profits for the company. The time that was required to extract data and process it, can be devoted to better-scrutinized work. Employees can attend to finer details. Also, the employees do not have to go here and there for the documents or manuscripts, as they can get it electronically in their system only.
There is Better Cost Control
An OCR technology helps the owner of a business to manage costs to a high level. Initially, there used to be a different professional who would be an expert in the extraction and trimming of the data. Nowadays, this is done by the OCR function only. Now the employees can be fixed in one place and work and not run down to the central record room every time they required data.
Accuracy is Assured
Just because the hectic works are mostly done by the OCR system, employees can concentrate more on the accuracy of the work done. Data loss problems can easily be avoided by the OCR system of data entry. Certain problems often pop up, for example keying in of information accidentally can be avoided with the OCR system of management.
There is More Storage Space
The manual form of storing data required a lot of space and often there used to be space crunch. Now, with the OCR system, any kind of data can be stored easily in the form of electronic storage. This helps in a huge computerized area, being spaced out for data. Moreover, in computerized data, there is also easier management of data. You can find any particular file very easily from the pile of files.
There is Improved Data Security
For any company, data is very important. And any raw data form is prone to tampering and discrepancies. Therefore, traditional methods of data security were not suitable. There wasn’t any security of data. But with the OCR platform, it has become easy for the agency as well as the company to care for the security of the data. Controlled access to these data, can save mishandling of data to a very large extent.
Papers are prone to the action of natural, elements like water, moisture in the air, and insects and animals feeding on paper. Through OCR management the documents can be saved from the action of these agents.
This OCR process has come as a gift in the world and the business of data entry. There happens a faster conversion of the documents that are scanned. Another reason why the OCR process is so popular is that sharing these scanned documents is very easy with this process. These are some of the benefits that the OCR system offers the data entry agencies and their clients.